GPNotary.com
Operated by Peña Family Care Services LLC
📄 Purpose of This Policy
This Records Retention & Document Handling Policy explains how Peña Family Care Services LLC and GPNotary.com may handle:
- appointment information,
- communications,
- uploaded documents,
- service records,
- and related operational materials.
This policy is intended to support:
- professional operations,
- recordkeeping,
- legal compliance,
- and reasonable business practices.
📋 Types of Information That May Be Retained
Depending on the services requested, records may include:
- customer contact information,
- appointment details,
- invoices or payment records,
- communication history,
- uploaded documents,
- scheduling information,
- and optional digital certification records.
For wedding services, records may also include:
- ceremony details,
- scheduling information,
- and related correspondence.
🪪 Identification & Notary Information
Certain notarial services may require:
- identity verification,
- notarial journal information where applicable,
- or legally required records.
Information may be retained in accordance with:
- operational needs,
- professional standards,
- and applicable Florida law.
🔐 Document Handling Practices
We take reasonable steps to handle customer information professionally and responsibly.
However:
- email,
- website uploads,
- cloud systems,
- and internet communication methods
cannot be guaranteed completely secure.
Customers submit information at their own discretion and risk.
We encourage customers not to submit unnecessary sensitive information through unsecured communication channels.
⏳ Record Retention Periods
Records may be retained for varying periods depending on:
- operational needs,
- scheduling history,
- accounting requirements,
- legal considerations,
- or dispute resolution purposes.
We reserve the right to determine reasonable retention periods based on business and legal needs.
🗑️ Record Deletion & Disposal
When records are no longer reasonably needed, they may be:
- deleted,
- destroyed,
- archived,
- or otherwise disposed of
using methods deemed reasonably appropriate under the circumstances.
We do not guarantee immediate deletion upon request unless required by applicable law.
🔐 Digital Certification Records
Optional Digital Proof Certification services powered by Hedera Hashgraph may generate:
- timestamp verification records,
- transaction references,
- or related digital certification information.
Important:
- documents themselves are not publicly stored on the blockchain,
- only verification fingerprints (“hashes”) and timestamp records may be recorded.
Blockchain-related records may remain permanently recorded on distributed ledger systems outside the direct control of Peña Family Care Services LLC.
⚠️ Customer Responsibility
Customers are responsible for:
- maintaining their own copies of documents,
- reviewing all records for accuracy,
- and ensuring they retain important legal materials.
We do not guarantee indefinite storage or retrieval of customer documents or communications.
📜 Legal & Operational Compliance
Records may be retained, disclosed, or produced where necessary to:
- comply with applicable law,
- respond to legal requests,
- protect business interests,
- or address disputes or investigations.
⚖️ No Legal Advice
Peña Family Care Services LLC and GPNotary.com are not law firms and do not provide legal advice regarding:
- records retention,
- legal preservation requirements,
- or evidentiary matters.
Customers should consult a licensed attorney for legal guidance where appropriate.
📞 Questions Regarding Records or Privacy
Questions regarding records handling or document retention may be submitted through the Website contact form.
GPNotary.com
Operated by Peña Family Care Services LLC
Professional • Transparent • Appointment-Based Service